Application Form for Spring Fair

May Post Card.jpg

Applications are available:

November Show: May 1 - June 30 and Notified of status by July 15 

Spring Show: March 1- 31 and Notified of status on going

February Show: Nov 1 - Jan 1 and Notified of status by Jan 15

All Communications come from kootenaychristmasfair@hotmail.com 

Please make sure our email address has been added to your contact list or check your junk mail.

Health and Safety:

We are more than ready to return to normal, with that said, we will be following all PHO laid out for this event.

Booth Sizes and Fee's

Spring Show only

Unlike the Christmas event this show is curated not jurried and is first come first serve for each category

6 foot tables $70 + Tax ($73.5)

Kootenay Artisan Fair Application Portfolio and Submission Outline

Criteria 

  • Hand Made, Quality, Crafted, One-of-a-kind

  • No Alcohol vendors

  • No imports, pre-packaged, or "assembled" products

  • No silk screening unless you do all the parts of the process including the making of the items being silk screened

  • All clothing must be made by you

  • Food safe and proper government labelling must be properly displayed and Food Safe Certificate must be present

  • Must submit all items you wish to have juried

  • Must reside in the Kootenay region

  • No table sharing 

  • Food Vendors must provide a sample for jury for the November Event only

 

Returning Vendors

If you are a returning vendor please only submit photos and product information for new items or the removal of past items.

 

 

Application & Acceptance Process

Acceptance is based on the quality, originality and craftsmanship of the work to be sold. Other factors include booth layout, product packaging and the submission of a complete, accurate application. Categories are limited to avoid over saturation. Only those types of products or crafts submitted in your application may be sold or displayed at the Market. Please do not add a service or a product line that has not been adjudicated. If you do bring any items not juried, you will be asked to remove them from your booth.

 

 

Portfolios/images

You can direct us to a website or your online presence for review. You must submit all products you wish to sell at the fair. Please be detailed in what products you wish to carry especially if you have more than 1 product represented on your website. Remember that the judges are looking at hundreds of photo’s so please be specific, or you may get looked over. If you do not send in sufficient information you may not be accepted, so please provide as much information as possible.

Food Vendors

No single serving food items will be allowed to be sold at the Prestige event due to the contract with the Hotel.

 

 

Booth Sharing

Unfortunately booth sharing is no longer permitted at this event. Anyone who shows up with product that was not jurried or submitted with their application, will be asked to remove those items.

 

 

Photo submission

Photos can be summited via email or via social media. You must give clear direction to folders if you are submitting photos via social media. Please provide photographs showing full items as well as close ups of details. You must include prices

Please do not send sample items unless you do not require them to be returned. You must include prices points for all individual items. You must also include a detailed list of items if your line includes more than one type of product in your application.

 

 

Payment's, fees, and cancellation policy

Spring Show

Payment is due in full within 2 weeks of acceptance. If payment is not received by the cut-off date your space will be filled by the next vendor in your category who is on the waiting list.

 

How to Pay

Monday to Saturday you can come in to Positive Apparel Thrift Store at 721 A Front St Nelson to pay via cash, or Interact. Please note we no longer accept cheques or credit cards due to the fee's.

E-transfers are the preferred method of payment. Please use email positiveapparel@outlook.com We re now set up for direct deposit so please insure you have your invoice number in your e-transfer.

GST is added to the price of the booth, you will be invoiced from one of our sponsors Positive Apparel. Your invoice is your receipt and includes your GST number.

 

Cancellation Policy

Spring Show

There are no refunds for this event

 

Market Hours:

Spring Show

7:00 am – 10:00 am – Set up

10:00 am – 5:00 pm Market Open

 

 

Booth Set up and Power

Spring Show

All booths are 6 feet long and 4 feet deep if you require more space you must purchase a second spot. It is expected that you sell your items off a 6 foot table. If this is not the case make sure to communicate your needs to Aviva via e-mail. There are a limited number of tables available from the hotel. Please contact Aviva if you require a table. You have space for one, 6 foot table and 2 chairs only. Power is limited please indicate if you require power in your application.

The booth space that has been allocated to you is un-partitioned. You must take into consideration your own access in and out of your booth. Please allow yourself adequate space to come and go without relying on your neighbors. In other words, please do not block yourself in.  You may create partitions or walls if you choose but it is not necessary. If your neighbor does you may want to have a backdrop so be prepared.

Tables are not included with your booth fee. There are a limited number of tables available from the hotel. Please contact Aviva if you require a table.

 

Do not show up to the show unprepared for your space.  

 

Fire Retardant

You must fire treat all your table cloths, cloth banners and overnight booth coverings. If you are satisfied to have a plain black table cloth the hotel will provide them upon request, these have already been fire treated. Any cloth over the hotel table cloth will need to be fire treated. If your product is made from cloth, you do not have to fire treat your stock. Fire retardant can be purchased at Home Depot or on line on Amazon.

Taxes

All artisans are responsible for collecting and remitting their own GST/PST.

U.S. Exchange Rate

We do get some customers from the U.S. as we are doing a small advertisement in Spokane. We encourage you to offer a “better than fair exchange” rate and to decide what your exchange rate is before you get your first customer.

Parking, Unloading and Set Up Times

You are no allowed to park at the event. When you are finished unloading please move your vehicle to the mall parking lot or street parking to avoid from taking parking from your shoppers. Please avoid parking in the areas set aside for hotel guests or you will be towed at the hotels discretion and at your expense.

 

Spring show

Unloading of your wares and setting up of your table can be done starting at 7 am from any of the four doors located at the far end of the hotel, (signs will be posted on the doors). The far end of the Hotel is by the Gazebo. With the renovations they did in Nelson they removed several parking spaces for green space. So unload and MOVE YOUR CAR. 

All vendors need to be set up and ready to go by 9 am in order to undergo Fire inspection.  Doors open to the public at  10 am.

Fire Regulations

These are some of the things you must pay attention to:

  • Indoor spotlights only.

  • No open flames.

  • Booths in the Hall must not extend past 4 ft into the corridor to maintain fire access. These tables must be against the wall. (November only)

  • Booth must be restricted to non combustible crafts and goods (November only)

  • No flammable materials at booths unless treated with fire retardant. 

  • All draperies, table coverings, dividers, etc must be sprayed with fire retardant before you arrive at the market.

  • No straw or live cedar boughs or the like.

  • CSA approved electrical equipment only.

  • No hot plates or heat source permitted.

  • This is not a comprehensive fire safety checklist.  It is your responsibility to find out if any of your display will not be allowed or requires anything to meet fire regulations.

  • The fire inspector will tell you to take down anything they feel is unsafe.

  • Due to the large nature of this event all vendors are responsible for finding fire escapes and fire extinguishers. For this reason vendors are to direct patrons of the event, who may try and return to the only exit they now which is the front entrance. In case of fire patrons of the event are to be directed towards the nearest exit.

 

WIFI

Free WIFI is available from the Prestige. Please keep in mind that this is a shared WIFI we cannot guarantee signal or how many people will be accessing the same signal. WIFI password will be available before doors open.

Housekeeping

  • No smoking is allowed in the hotel or 10 feet from any door. If you need to smoke please go into the parking lot.

  • The Kootenay Artisan Fair and the Prestige Lakeside Resort are not responsible for the security of your products, however the ballroom is locked after the event each day so unauthorized personnel cannot access the area. We ask that you cover your wares at the end of each day to help keep them secure. You must be responsible for your own wares during open times. If you are in the hall and want to move any of your booth in to the Moseley room overnight please make arrangements with Aviva.

  • The City of Nelson, Positive Apparel, the Kootenay Artisan Fair, the Prestige Lakeside Resort, staff and volunteers cannot be held responsible for any loss or damage to yourself or property resulting from participation in this market. Your wares are uninsured by the above and participation is at your own risk.

  • If you have any other safety questions let us know.

  • Bullying of other vendors is not permitted. Anyone with a continued bad attitude will be asked to leave and will not be permitted to return to the Kootenay Artisan Fair.

  • Food will be food available for purchase from the hotel

  • Child care is not provided

 

 

Any other questions?  Please call Aviva at 250-505-5444 or email kootenaychristmasfair@hotmail.com we hope you have a successful market and remember, this is your market, we only pull it together. Let’s make it work!

 

Aviva Keely

Co-ordinator